Human Resources Assistant

Family Health Centers is currently hiring for a Human Resources Assistant.  A successful candidate will experience a fast paced work day, a varied clientele and a supportive team environment.  The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of Family Health Centers, Inc. (FHC) Human Resources & Training department. Under general supervision by the Chief HR Officer (CHRO), performs day-to-day and complex Human Resources (HR) work. Responsible for processing personnel actions requiring an understanding of HR practices, processes, policies and systems in accordance with established local, state, federal, Family Health Centers (FHC), and Louisville Metro Civil Service policies and procedures.  Performs related work as required.

Examples of work responsibilities in this position include:

• Establishes and maintains accurate, confidential and up-to-date human resource files, records, and documentation.
• Processes and maintains confidential personnel paperwork.
• Maintains the integrity and confidentiality of human resource documents, files, materials and records.
• Assists with and may conduct HR onboarding activities, annual and off-cycle benefits open enrollment, and HR-related trainings and processes
• Researches and responds to frequently asked and other basic questions relative to HR standard policies, benefits, hiring processes, and other HR-related topics; refers more complex questions, inquiries and/or issues to the CHRO.
• Performs periodic and annual audits of HR files and records to ensure that all required documents are collected, complied and completed accurately.
• Provides clerical support to the HR department, such as preparing and distributing basic correspondence, meeting minutes and processing mail. Assists with personnel policy manual and other HR-related document updates.  Creates, maintains and updates routine and special reports, and assists with HR metrics. Creates  ID badges and maintains the software and equipment.
• Assists with HRIS and payroll functions.
• Reconciles HR-related invoices in a timely manner.
• Assists in planning and execution of routine and special events.

High school graduation or its equivalent. Three years clerical experience, two of which must have been in a Human Resources department, including experience using a Human Resources Information System (HRIS), eying in benefits, payroll and other HR-related data, and created and/or running HR-related reports.

Family Health Centers is a family friendly work environment. Unlike other health care systems, there are no 3rd shifts, Sunday or holiday hours you must work.  FHC also provides rich benefits to our employees; the employee benefit package at FHC is valued at approximately 45% of an employee’s annual salary.  In addition to health insurance, Kentucky State Retirement System, staff receive up to 10 paid sick leave days, 12 days of vacation in their first year and up to 22 days, ten paid holidays and a bonus floating holiday to be used anytime in the year.

Why Work at FHC?